In today’s internet age, its impossible to protect your Online Repository from theft. Hence its a good idea to publish a Disclaimer or Privacy Statement or both. Here are a list of subjects you might want to cover in your Privacy Statement.

Web Server Logs

All Web Servers keeps logs of information about visitor views, host name, browser details, geographical details, IP addresses etc. Let user know about these automatically collected information and usage of Analytical Softwares like Google Analytics and Sitemeter.

Personal details

If you collect visitor’s personal data like Email address and Phone Numbers, this is the place where you mention how you are going to use them. Incase plan to sell the data to third parties, it is advisable to make it clear over here.

Security Concerns

Visitors should be made aware of their Security Concerns like treatment of Credit Card detail, use of Secure Socket Layer (SSL) and Digital IDs. If a visitor enters a Credit Card details or Online Banking details, they needed assurance that the site is verified and their details are safe.

Public Data / Information

Visitor must be explained that the information they provide on some sections of the site might be public (Mostly Email addresses left in comments, message boards, guest books, newsgroups. polls etc). 

Cookie Treatment

Cookies are small text files with user information like browsing session details, last visit timing etc. that a website places on the User Computer. Often the Website owner never realize that a plug-in or a module might be using a cookie to function. In such cases, do some digging and let visitors know how cookies are used, what information they collect and how this information will be treated.

Sponsored Links / Advertisements

Almost all sites have Sponsored links. This may be Private Advertisements placed on your sites or In-Post-Links. Its always better to let the visitors of the site know which section of your site contains this Sponsored links and that they will be redirected to a third party site. Also remember to check if the Ads / Links you display, use any kind of cookies for monitoring the Ad usage.

External Links

Almost every website has external links, but most of the time the visitor does not realize that they are been redirected to a third party site. Let your visitor know that you are not responsible for the content and security of the third party site.

Contact Information

Let your users know how they can contact you incase they have any questions related to the Privacy Policy. You can redirect them to you Contacts Page.

If you have any more suggestions that can be added to the list, then leave a comment.